Greater transparency on purging schedules
View the purging schedule easily in your RecruiterPal account
In an era where data privacy and regulatory compliance are essential, meeting government mandates for data retention has become a critical focus for organizations. To support these requirements, we offer a feature specifically designed to manage and enforce data retention policies effectively. Here’s an overview of how these features work and the benefits they bring.
How to View Your Candidate Purging Schedule
Our default practice, in the absence of a client data retention policy, is to retain information regarding your candidate job submissions and jobs information for a period of three years. Entity managers are able to view the purging schedule of their business entity by referring to the two simple steps:
- Click on the building icon > Business Entity > Manage Settings.
- On the left panel, click Personalization Settings > Data Management.
It’s that easy!
If you would like to adjust the retention duration, simply send in a request in writing to support@recruiterpal.com.
Once adjusted, your new retention duration will be reflected on the Data Management page.
Purging of candidate submissions and jobs are carried out automatically by RecruiterPal weekly.
Candidate Purge Request
Additionally, a candidate that has submitted their resume for any job application, may also send a request to purge his/her account and all associated information by sending an email request as per the below steps:
- Candidates send a request in writing to dpo@recruiterpal.com stating the email address they wish to remove.
- The RecruiterPal Support team will reach out to confirm the purge request and once confirmed, will proceed to process the request.
- The RecruiterPal Support team will notify candidates when the purge request is successfully completed, along with the system administrators of the RecruiterPal system from which the information is purged.
Managing recruitment data effectively is crucial for companies aiming to stay organized and make informed hiring decisions. With vast amounts of information on candidates and job roles, having a structured approach to management and retention of candidate data can make a significant difference. Leverage your RecruiterPal system to streamline this process and effortlessly comply with the best practices in personal data protection.
Candidate Job Submission vs Candidate Purge - What is the difference?
Whenever a candidate submits his or her details for the consideration of a job, the information submitted forms a candidate job submission. The personal data supplied in the candidate submission is provided with an explicit consent from the candidate to the employer to collect and retain the information for a specified period of time and for the purpose of recruitment consideration for that job.
Illustrated example:
This illustrated example assumes the company is using the default data retention practice, where candidates who did not have a candidate submission within the time window of 1095 days (three years) will be purged.
Candidate A applied two times to company C, and her first job submission to Job X crossed the 1095 days (three years mark), while her latest submission to Job Y was six months ago. Candidate A’s first job submission record to Job X is purged in accordance with the purging schedule, but her candidate profile and her second job submission to Job Y is retained.
Candidate B applied twice to company C to Job F and Job G, both of which crossed the three years mark). Candidate B’s entire profile, along with her two submissions to Job F and Job G will be purged.
